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1. What decorations are not allowed with my rental?

All decorations must be approved in writing two weeks in advance of any function. 

The following items are not allowed:

• Candles that are not enclosed
• Confetti and / or glitter
• Nails or screws
• No electrical circuits may be altered
• No fog machines
• No helium balloons

All decorations must be up without defacing the building. All decorations must meet fire code regulations. Candles must be enclosed in glass. Nothing may be attached to the Theater stage without written permission from the Facility Director, Scheduling Coordinator or Technical Services Director.

For more Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

2. What equipment is included in my rental?

The following equipment is available on a first reserved, first served basis:

• 21 to 30 inches by 8 feet rectangular tables
• 11 to 30 inches by 6 feet rectangular tables
• 8 to 30 inches cabaret tables
• 15 to 60 inches round tables
• 3 to 48 inches round tables
• 200 upholstered stackable chairs

For More Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

3. What additional services do you offer with a room rental?

The following equipment and services will come with your room rental:

• A Young Chang baby grand piano is available in the theater for $150 including tuning.
• A spinet upright piano is available in the Jaycees Studio for $150 including tuning.

The following equipment is available for rent on a first come, first served basis (fee charged):

• Coat racks
• Display easel
• Dry erase board
• Flip chart (paper not provided)
• Lectern with sound system
• Microphone/sound
• Video projector and screen

Box Office

Box office service is available via Stages Theater Company. Cost is $25 for set up and 10% of ticket sales. 

Service includes:

• Customer Service including over the counter sales, telephone sales, VISA / Mastercard / Discover sales and exchange capabilities
• Reports of day to day sales and ticket audit
• Sales personnel for advanced ticket sales and time of show (minimum 2 hours)
• Tickets including printing and stock

Box office hours are as follows:
Tuesday through Saturday
Noon to 6 p.m.

Theater Rental

Theater rental require a technical services staff person at a rate of $35 per hour. Renting organizations that need sound or light equipment in the Jaycees Studio beyond house lights must pay a $35 per hour fee. After your application is approved, you can arrange your technical service by calling Gretchen Katt, Technical Director at CPT Services at 952-979-1130.

For More Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

4. Is there any storage space at the HCA?

There are no storage facilities available at the Hopkins Center for the Arts (HCA). Plan to deliver your items at the beginning of the reserved time, and clear everything at the end of the event. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

5. What if I have to cancel my reservation?

A 25% non-refundable deposit is required to hold your space request. Full payment must be received two weeks before the event. Cancellation prior to two weeks before the event will result in a refund of any monies paid, less the 25% deposit. Cancellation two weeks or less before the event will not result in a refund. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

6. Where do we park?

Free off-street parking for up to 3 1/2  hours is available in a ramp less than one block from the Hopkins Center for the Arts. For longer events email Roxanne Wolfe or call at 952-548-6486.

7. Where can we leave our coats?

Guests are welcome to use the unattended coat room at your own risk. If you would prefer to have an attendant, it can be arranged for an additional charge. Portable coat racks are also available. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.