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1. Who is eligible for the Fall Members' Juried Exhibition?

All Friends of the Hopkins Center for the Arts members are eligible. If you are not a member, you may become one when you submit your entry.

2. What artwork is eligible in the Fall Members' Juried Exhibition?

• Original work in all media is accepted but must have been completed within the last 2 years and not previously exhibited at the Center. Work is juried for entry, only work selected by the jurors will be displayed.
• Work must be delivered ready for installation - clean, undamaged and framed if meant to be framed. For wall-hung pieces, please attach a horizontal wire as the hanging mechanism as this permits us to attach the piece securely to the wall.
• Suites, diptychs, trtptychs, etc.: works including multiple objects will only be accepted if mounted in a single frame or on a common base or substrate. 
  
  
  
  

3. How do I register for the Fall Members' Juried Exhibition

• With your convenience in mind, we are accepting submissions to the Juried Members’ Exhibition using an online submission process.
• Up to two works may be submitted for consideration. Unlike our spring members’ show when all work is exhibited, only artwork selected by the jurors from the entries will be displayed. Artwork accepted for the show will then be judged for cash awards.
• A nonrefundable entry fee of $15 for one piece and $20 for two pieces cover administrative costs and awards. If you need to become a member, you may include your membership fee when submitting your registration. ($39; $35 for people age 60 and over or full-time students). If paying by check, make payable to: Friends of Hopkins Center for the Arts (HCA).

Important Dates:

• August 14: Registration opens at: Fall Members' Juried Show
• September 5: Submission deadline
• September 6: Payment deadline (credit card, check and cash accepted)
• September 7-8: Jury review via electronic submissions
• September 9: Jury results notification by 8 PM

Accepted Work Drop-off:

• September 11 from 3 - 7 PM
• Work must have artist name and title on the back for identification purposes.

September 15: Opening Reception from 6 - 8 PM. Awards presentation at 7 PM

October 22: Noon - 5 PM, Artwork Pickup. Work not picked up during those times is subject to a fee of $5 per day per piece.

PLEASE NOTE: This exhibition is a juried competition. Only work selected by the jurors from the entries electronically submitted will be displayed. Entry fees cover administrative costs and awards and are non-refundable.

4. What happens at the Fall Members' Juried Exhibition?

• A jury will review electronically submitted work and choose pieces for the show.
• Jurying review via electronic submissions will occur on October 12-13.  You will be notified by email if your work has been accepted or not by 8 PM on October 14. 
• Accepted work drop off: October 23 from Noon - 5 PM 
• A free, public opening reception will be held on Thursday, October 27 from 6 - 8 pm. Award presentation at 7 pm. 
• The show will remain open for public viewing free of charge during normal operation hours.
• You must pick up your artwork after the show closes on Sunday, December 4 (Noon to 5 pm.) Work not picked up on time is subject to a storage fee of $5 per day.

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1. Who is eligible for the Member Artist Spotlight exhibit?

All members of the Friends of the Hopkins Center for the Arts. If you are not a member, you may become one to participate.

2. What artwork is eligible in the Member Artist Spotlight Exhibit?

Original work in all media is accepted but must have been completed within the last 2 years and not previously exhibited at the Center. Artwork must be family-friendly (no nudity, violent images, adult language / content). Artwork must pose no hazard to patrons (ex. protruding rods etc.).

3. How do I get my artwork ready for installation?

Artwork should be clean, undamaged and framed if meant to be framed. For wall-hung pieces, please attach a horizontal wire as the hanging mechanism as this permits us to attach the piece securely to the wall. Please be sure your name and title of the piece are on the back of each work.

4. How do I register and participate in the Member Artist Spotlight Exhibition?

• Label and price list information should be provided at least a week before installation.
• You are responsible for installing your work. Tools; supplies and guidance are provided.
• Generally, work is installed on a Tuesday and removed on a Monday. You may set your time.

Contact Us

Interested members should contact:

Jim Clark
Phone: 952-548-6489
Email Jim Clark

5. What happens at the Member Artist Spotlight Exhibit?

• You may hold a reception anytime during your show as long as you clear the date and time with Jim prior to installation of your work. Please refer to FAQ number 4.
• The show will remain open for public viewing free of charge during normal operation hours:
  Monday to Friday
  8 a.m. to 8 p.m.
  
  Saturday
  10 a.m. to 8 p.m.
  
  Sunday
  Noon to 5 p.m.
• Work not picked up on time is subject to a storage fee of $5 per day.

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1. Can we provide our own alcohol?

All renting organizations / individuals distributing and / or consuming alcohol in the Hopkins Center for the Arts must comply with and abide by all Federal, State and Municipal laws and ordinances.

The City of Hopkins requires that only the following approved providers serve alcohol at Hopkins Center for the Arts:

Cream & Amber
1605 Mainstreet
Hopkins, MN 55343
Phone: 952-595-5640

Thirty Bales
1106 Mainstreet
Hopkins, MN 55343
Phone: 952-930-0369

Wild Boar Bar and Grill
1022 Mainstreet
Hopkins, MN 55343
Phone: 952-378-1693

Alcohol must stay in the designated rental space.  The Renting Organization/Individual will be responsible for making sure its guests follow this policy.

For More Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

2. What rooms is alcohol allowed in at the Hopkins Center for the Arts?

Alcohol may be served at activities and events held in:

• Community Room
• Conference Room
• Jaycee Studio

Renting the Entire Facility

If a group rents the entire facility, or the facility is scheduled for adult activities only on a particular date, alcohol could also be served in the lobby.

• There is a $50 additional charge applied to the rental costs to offset administrative expenses associated with this service.
• There is also an additional hourly charge for a security officer, required at all events serving alcohol. The Hopkins Center for the Arts will designate and arrange this service from the time the distribution of alcohol begins until the end of the event. The renting organization / individual will directly pay the Arts Center at the hourly rate of $35 per hour, minimum four hours, per security officer. The Hopkins Center for the Arts reserves the right to determine the number and placement of security personnel.
• A damage deposit of $200 is required at the time of application for all events at which alcohol is served. If there are no damages you may collect your damage deposit the next business day following your event.

3. How late can alcohol be served?

Alcoholic beverage service will end no later than 11:30 p.m.

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1. Do you have a preferred list of caterers?

If you are not having a cash bar or charging admission to your event you can select a caterer of your choice, as long as they can provide a copy of their license and liability insurance. If the renting organization / individual would like to have a cash bar to serve alcohol, or to charge admission to an event, the renting organization / individual is required to hire the services of one of the Arts Center approved caterers. This caterer must provide both the food and alcohol. Please request this list if you will be serving alcohol at a cash bar.

2. Can food be prepared at the Hopkins Center for the Arts?

No, the catering kitchen is intended for catering purposes only. This area is not intended to be used for cooking of any food products. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

3. What rooms is food allowed in?

Food and beverages must be kept in the rented room or space. Food and beverages are not allowed in the theater or dance studio. All requests to use the lobby for catering must be approved in writing. The Hopkins Center for the Arts reserves the right to coordinate and determine the number and placement of catering stations in the lobby or other common use areas. Requests to use the lobby for catering stations must be made in writing 30 days prior to the event.

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

4. Are there any foods you prohibit?

The following products are prohibited in the Hopkins Center for the Arts:

• Chewing Gum
• Popcorn
• Red punch

5. Does the HCA provide linens or dishes?

Caterers are responsible for all table coverings. Caterers are also expected to provide all plates, silverware, and glassware for tables.

6. Is there an additional fee for having food at an event?

• A food and beverage fee of $50 is applied when there is a catered meal in the Jaycees Studio or the Albert Pike Lodge Number 237 Community Room. Use of the kitchen is included in this price.
• Renting Organizations / Individuals that wish to bring bagged or boxed lunches or commercially prepared trays do not have a fee. If the Renting Organization / Individual would like to use the kitchen when serving boxed or bagged lunches or commercially prepared trays they may rent the kitchen for a fee.
• The fee for concession carts in the lobby or other common use areas is $15 per 2-hour period. This fee applies to all users without regard to if the station is for sale, service, or demonstration.

All payments must be made prior to the start of the event.

Contact Us

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

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1. What decorations are not allowed with my rental?

All decorations must be approved in writing two weeks in advance of any function. 

The following items are not allowed:

• Candles that are not enclosed
• Confetti and / or glitter
• Nails or screws
• No electrical circuits may be altered
• No fog machines
• No helium balloons

All decorations must be up without defacing the building. All decorations must meet fire code regulations. Candles must be enclosed in glass. Nothing may be attached to the Theater stage without written permission from the Facility Director, Scheduling Coordinator or Technical Services Director.

For more Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

2. What equipment is included in my rental?

The following equipment is available on a first reserved, first served basis:

Quantity	Dimensions	Description
21	30 inches x 8 feet	White rectangular table
11	30 inches x 6 feet	White rectangular table
18	30 inches round	Cabaret tables - adjustable to seated or high top position
15	60 inches round	White round table
3	48 inches round	White round table
200		Burgundy upholstered chairs

For More Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

3. What additional services do you offer with a room rental?

The following equipment and services will come with your room rental:

• A Young Chang baby grand piano is available in the theater for $150 including tuning.
• A spinet upright piano is available in the Jaycees Studio for $150 including tuning.

The following equipment is available for rent on a first come, first served basis (fee charged):

• Coat racks
• Display easel
• Dry erase board
• Flip chart (paper not provided)
• Lectern with sound system
• Microphone/sound
• Video projector and screen

Box Office

Box office service is available via Stages Theater Company. Cost is $25 for set up and 10% of ticket sales. 

Service includes:

• Customer Service including over the counter sales, telephone sales, VISA / Mastercard / Discover sales and exchange capabilities
• Reports of day to day sales and ticket audit
• Sales personnel for advanced ticket sales and time of show (minimum 2 hours)
• Tickets including printing and stock

Box office hours are as follows:
Tuesday through Saturday
Noon to 6 p.m.

Theater Rental

Theater rental require a technical services staff person at a rate of $35 per hour. Renting organizations that need sound or light equipment in the Jaycees Studio beyond house lights must pay a $35 per hour fee. After your application is approved, you can arrange your technical service by calling Gretchen Katt, Technical Director at CPT Services at 952-979-1130.

For More Information

Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

4. Is there any storage space at the HCA?

There are no storage facilities available at the Hopkins Center for the Arts (HCA). Plan to deliver your items at the beginning of the reserved time, and clear everything at the end of the event. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

5. What if I have to cancel my reservation?

A 25% non-refundable deposit is required to hold your space request. Full payment must be received two weeks before the event. Cancellation prior to two weeks before the event will result in a refund of any monies paid, less the 25% deposit. Cancellation two weeks or less before the event will not result in a refund. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

6. Where do we park?

Free off-street parking for up to 3 1/2  hours is available in a ramp less than one block from the Hopkins Center for the Arts. For longer events email Roxanne Wolfe or call at 952-548-6486.

7. Where can we leave our coats?

Guests are welcome to use the unattended coat room at your own risk. If you would prefer to have an attendant, it can be arranged for an additional charge. Portable coat racks are also available. Email Roxanne Wolfe or call at 952-548-6486 for any questions or for more information.

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1. Who is eligible for the Spring Members' Show

All members of the Friends of the Hopkins Center for the Arts. If you are not a member, you may become one when you register for the show.

2. What artwork is eligible in the Spring Members' Show

• Original work in all media is accepted but must have been completed within the last 2 years and not previously exhibited at the Center. Work is not juried for entry.
• Work must be submitted ready for installation - clean, undamaged and framed if meant to be framed. For wall-hung pieces, please attach a horizontal wire as the hanging mechanism as this permits us to attach the piece securely to the wall.
• Due to increased participation, artists entering work over 48" in width may be limited to one piece depending on space.
• Diptychs are allowed, but count as 2 submissions if not framed together as one object. Other suites of work, or artworks incorporating multiple objects, must be in a shared frame or mounted to a single substrate. In essence: each entry must be able to be moved as one object.

3. How do I register and participate in the Spring Members' Show?

• Complete Submission Form (paying by CREDIT CARD) OR Complete Submission Form (paying by CASH or CHECK) by Friday, March 31 at 11:59 pm 
• Hand deliver your pre-registered entries  (1 to 2 pieces of art) to the Center on Sunday, April 2 from 1-4 pm, or Monday, April 3 from 4-7 pm. 
• Have a check ready for your nonrefundable entry fee of $15 for one piece and $20 for two pieces (if you haven’t paid by credit card when completing the submission form.) 
• Due to increased participation, artists entering works over 48" in width may be limited to one piece depending on space.
• If you need to become a member, you may include your membership fee in the same check ($39; $35 for people age 60 and over or full-time students, $60 Dual Senior membership (Arts Center & Activity Center). Make the check payable to: Friends of Hopkins Center for the Arts (HCA).
• Make sure you have the following information attached to the back of your piece: your name & title of work

4. What happens at the show?

• A free, public opening reception will be held on Saturday, April 8 from 6-8 pm. The show will be judged for awards. Awards will be presented at 7 pm during the reception.
• The show will remain open for public viewing free of charge during normal operation hours.
  
  You must pick up your artwork after the show closes on Sunday, May 14 (1-4 pm) or Monday, May 15 (4-7 pm). Work not picked up on time is subject to a storage fee of $5 per day.